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How to use the Override Permission option in Role Builder (v1.40.16)

Easy Security version 1.40.16 introduces the Override Permission option in Role Builder Permissions.

For certain Limited License or "protected" tables such as Posted Document tables and Ledger Entry tables, permission will normally be set to Indirect (vs. Direct) due to license restrictions. This is done because in the base application, a posting routine may need to Insert and/or Modify records in these protected tables, but a user should not be able to insert or modify them directly through the user interface. Master tables like Item, Customer & Vendor are not limited by the license, but there may be times when Direct access is not desirable.

It is not possible at the time of recording to determine whether Direct permission is required. However, it is now possible to reduce Direct to Indirect permission in a recording when desired based on customer requirements. By adding a single Role Builder permission with the Override Permission option checked, the recorded permission is overridden (or replaced).Note: The Override Permission option can also be used to increase from Indirect to Direct permission.

Using the E_PD_RECEIVE demo role as an example, the recording contains Modify permission for TableData Item.



Since this is a recording of the posting of a purchase receipt, the item cost may be updated during posting, making Modify permission necessary. However, we know that only Indirect Modify permission is required, since the user does not need to modify the item directly during posting. To reduce the permission for this role to Indirect, add a new Role Builder permission. From Roles, select Role Builder Permissions.



Add a new permission for TableData 27 Item as in the screen shot below.



Note: The Read permission must be added here as well, since this record will replace the permissions in the role recording.

Scroll to the right and check the Override Permission checkbox.



After publishing, the role permission is reduced to Indirect.




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